The decision to hand in your notice at work can be both exciting and nerve-wracking. Whether you’ve found a better opportunity, need a change, or simply want to explore your next step, leaving a job requires careful planning. It’s also essential to take a professional approach especially when working in such an emotionally driven role such as a PA or EA. So what are the essential steps to successfully hand in your notice while maintaining a positive and respectful relationship with your boss?
In this article we’re going to deep dive into the framework you should follow so that your resignation feels less of a break up and more of a natural transition to the next stage of your career…
Reflect on Your Decision
Before you take any action, it’s crucial to reflect on your decision to leave your current job. Personal and Executive Assistants, especially those who support C-Suite Executives, often face a unique set of challenges when contemplating resignation. The emotional attachment to their boss, the deep investment in their role, and a profound sense of guilt can make the decision to leave particularly difficult. Many assistants only consider resigning after reaching a breaking point, often citing being underpaid, feeling unappreciated, underutilised, or experiencing misalignment with the role they were promised.
Newsflash, the worst time you can possibly be looking for your next job is when you’re desperate to leave your current one. You’ll compromise on your values, the overall package, and potentially derail the career plan you’ve worked hard to map out for yourself, all to take any offer that will enable you to leave a toxic work environment.
Ensure that you have thoroughly considered the reasons behind your departure before stepping into the active job market and that moving aligns with your long-term career goals. If you fall into the category of leaving due to dissatisfaction or issues at work, adopt a growth mindset. Try to address any issues with your employer first, you never know, a simple conversation may lead to resolutions that benefit both parties.
Plan Your Timing
Timing your resignation strategically can have a significant impact on how your departure is perceived and how smoothly the transition unfolds. For Personal and Executive Assistants, timing is even more critical given the high level of reliance that C-Suite Executives place on your support. Consider the company’s current situation, including workload, upcoming deadlines, and any critical projects. Leaving during a peak period, when your team is already under pressure, may strain relationships and make the transition more challenging for everyone involved.
Whenever possible, aim to provide sufficient notice to ease the burden on your colleagues and demonstrate your professionalism. This thoughtful approach not only reflects well on you but also helps to preserve your professional reputation. Remember, leaving on good terms is just as important as making a good impression when you start a new role.
Write a Formal Resignation Letter
A formal resignation letter is your chance to leave a lasting positive impression. Keep it concise, professional, and gracious. Ensure the following key points are included:
- Your clear intention to resign and the date of your last working day.
- A note of gratitude for the opportunities, experiences, and support you received during your time with the company.
- An offer to assist with the transition period to ensure a smooth handover of your responsibilities.
- A professional closing, signed with your full name.
Your resignation letter serves as a permanent record of your departure, so take the time to craft it thoughtfully. A well-written letter demonstrates respect and leaves the door open for future opportunities.
Need a template to make writing your resignation letter easier? Click here for a template from ACAS.
Schedule a Meeting with Your Manager
Before formally submitting your resignation, arrange a private meeting with your immediate manager. Delivering this news face-to-face shows respect and allows for open, direct communication. For Personal and Executive Assistants, this conversation can feel particularly daunting, as the bond with your Executive may be deeply personal. Use this conversation to explain your decision with clarity and professionalism. Avoid speaking negatively about the company or your colleagues, even if your experience has been challenging. Focus on expressing gratitude and highlighting the positive aspects of your time at the organisation.
This meeting also sets the tone for how your departure will unfold. A respectful and calm demeanour ensures you leave on good terms, preserving valuable professional relationships.
Deliver Your Resignation Letter
When you meet with your manager, hand over your resignation letter and provide a brief explanation of your decision. Stay composed and professional throughout the conversation. Keep the focus on the exciting opportunities ahead of you and the positive contributions you made during your time with the company. This approach helps you maintain goodwill and ensures your departure is remembered as amicable and constructive.
Be Prepared for a Counteroffer
In some cases, your employer may try to persuade you to stay by offering a counteroffer, such as a salary increase, a promotion, or additional benefits. While it might be tempting, it’s essential to carefully weigh your options. Reflect on the reasons that led to your decision to leave in the first place. If those underlying issues remain unresolved, accepting a counteroffer might only provide short-term relief. Make a choice that aligns with your long-term career goals and personal well-being.
Fulfil Your Notice Period Duties
Your notice period is an opportunity to leave a strong and positive final impression. During this time, focus on fulfilling your responsibilities to the best of your ability. Tie up loose ends, complete any pending tasks, and document key information to assist with the transition. Collaborate with your manager and colleagues to ensure a smooth handover of your duties. For Personal and Executive Assistants, this may involve preparing a comprehensive transition document and ensuring that your Executive has the support they need during the adjustment period. Your commitment to professionalism during this phase reinforces your reputation and keeps the door open for potential future collaborations.
Conclusion
Handing in your notice is a significant step in your career journey, and it’s essential to approach it with thoughtfulness and professionalism. By reflecting on your decision, planning your timing, writing a formal resignation letter, and having a respectful conversation with your manager, you can successfully navigate this transition while leaving the door open for potential future opportunities. Remember, how you handle this process can have a lasting impact on your professional reputation, so strive to part ways on amicable terms. A graceful exit paves the way for positive relationships and opportunities in the future.
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